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Constitution Review Committee Submit Their Report to Organization

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A constitution is a certificate that provides the rules on how an organization of people (eastward.g., a small-scale club, a university group, or even a group equally large as a state or state) runs its affairs. For most people, the need to write a constitution volition likely ascend in the context of a small-scale organization. If you are writing a constitution for a student organization, your academy may have a sample constitution on which you can model your ain. You may also be making one for a micronation

  1. 1

    Write the preamble. Begin your constitution with a preamble. The preamble should introduce the constitution in a few sentences. It should also land the reasons and purpose for which the group is existence formed.[1]

  2. 2

    Write the name of the group. Later the preamble, write "Article i: Name." This article should provide the name of your grouping.[2]

    • Section i of Article 1 may state, for example: "The proper noun of this [group type] shall be (insert full proper noun), hereafter referred to as (insert a shortened proper noun)."[3] The shortened proper noun may also be an acronym, and if you use an acronym, this commodity may say, after stating the full name of the system, "This organization will use the proper name or its acronym (enter acronym) in all publicity materials and correspondence."[4]
    • Section 2 of Article i may state, for example: "The officers of (enter shortened proper noun or acronym) shall make up the Executive Board of (enter shortened proper name or acronym), hereafter referred to every bit the 'Board.'"[5]

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  3. 3

    Write the purpose of the organization and of the executive lath. This article should be Article 2 of your constitution. Write "Article ii: Purpose."

    • Section 1 of Commodity 2 should provide the purpose of the organization. You lot tin write, for example: "The purpose of this arrangement shall be (enter in a few sentences the purpose of the organization)."[six]
    • Section 2 of Commodity 2 should provide the purpose of the executive board. You can write, for example: "The Lath shall (enter purpose of the executive board)."[7]

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  1. 1

    Provide rules on membership. Article 3 of your constitution should provide the rules on membership of the organization. This article should provide the specific requirements of membership, the rights and responsibilities of members, and the grounds for revocation of membership.[viii]

    • Department 1 of Article 3 can say, for example: "The general torso of the organization must be comprised of at to the lowest degree two-thirds of (enter the group(southward) to whom you wish to extend ii-thirds majority membership, such as students inside a specific department). The requirements of membership are (insert requirements)."[9]
    • Section 2 of Article iii can say, for instance: "The privileges and responsibilities of membership are (enter a list of rights and responsibilities)."[10]
    • Department 3 of Article three can say, for example: "Membership may be revoked (past whom and by what procedure) due to (list criteria)." You tin also use this section of Article 3 to note any restrictions on membership of specific grouping(s) of people. Note, however, that in the example of university organizations, information technology is generally against the rules to exclude people from joining your organization on the basis of sex, sexual orientation, race, religion, or inability.[xi] This may too be truthful of non-university organizations, and it is in your best interest not to include in your constitution arbitrary rules that exclude certain groups from joining your organization for no legitimate reason.
    • To make clear your nondiscrimination policy, y'all may write, for case, "Membership shall be open to all current students, faculty, and staff of (enter name of academy), regardless of historic period, creed, race, colour, sex, sexual orientation, gender identity, socioeconomic status, inability, national origin, or status as a veteran. This list is non exhaustive."

  2. 2

    Provide rules on meetings and procedures. Commodity 4 of your constitution should provide the rules on meetings and procedures for your organization.

    • Department ane of Article iv can state the frequency of meetings and can designate the party who has the correct to phone call meetings.
    • Section 2 of this article can betoken how policy decisions will be made and how formal voting volition take place for the approving of those decisions.[12] Yous can write, for example, "A majority of the Board shall found a quorum to transact any business. A majority of those voting shall institute an affirmative vote of the Board. Each Officer shall be entitled to i vote and the vote of the majority of the Board at whatsoever meeting at which at that place is a quorum shall be sufficient to transact business organization."

  3. three

    Provide the rules on holding office. Commodity v of your constitution should provide for how officers volition exist nominated and elected and the eligibility criteria for property office. This article should also list the duties of officers, the length of their terms, and any restrictions on membership.[xiii]

    • Department 1 of Article 5 can say, for example: "The group shall have the following officers…" followed by a list of officer titles. This department should also indicate the methods of nomination and election of these offices and who is eligible to hold these offices.[14]
    • Section 2 of Article 5 tin can say, for case: "The duties of these officers shall exist (listing duties)."[15]
    • Section iii of Commodity 5 should state the lengths of terms that the officers can concur and any term limits.[16]
    • Section 4 of Article 5 should state the group from which the president and treasurer of the group may be chosen. You can write, for example: "Simply members who are undergraduate students in the College of Engineering may concord the position of president or treasurer."[17] This section should also country that no member tin can exist president and treasurer at the aforementioned time.[18]

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  1. one

    Write the rules on elections, appointments, and removal of officers. Commodity 6 of your constitution should provide the rules on elections, appointment procedures, and removal of members. This commodity should too provide the rules on acting appointments or elections in the case of a mid-term vacancy.[19]

    • Section 1 of Article six can say, for example: "Organizational elections must have identify at to the lowest degree once per year."[20] This section should also provide the general rules on elections, whereas more than specific ballot rules can be written in the group or organisation's bylaws.[21] The general rules on elections may include, for example, rules on voting procedure. Yous tin can write, for example: "The winners of the elections for representatives shall be determined by plurality vote. No student, however, shall be elected as class representative unless he or she receives the vote of ten percent (ten%) of the course from which he or she was elected."[22]
    • Department two of Article half dozen should provide the general date procedures for appointing officers, whereas more specific appointment procedures tin can be written in the bylaws.[23]
    • Section 3 of Commodity half dozen can say, for instance: "The members of the Board may exist impeached and removed (enter grounds for impeachment and removal and enter impeachment and removal procedures)."[24]
    • Department four of Commodity 6 can say, for example: "In the event of a mid-term vacancy of an elected officer…" followed by the procedure for electing an acting or permanent replacement officeholder.[25]

  2. 2

    Write the rules on committees. Article vii of your constitution should provide the names of committees, the duties of each committee, the rules on selection and removal of committee members, and the procedures for formation and dissolution of committees.[26]

    • Section 1 of Article 7 can say, for example: "The standing committees of this group shall be…" followed past a list of all standing committees.[27] Note: a standing commission is a permanent committee whose purpose is to consider all matters that chronicle to a particular subject.
    • Section ii of Article 7 can say, for instance: "The duties of each of these standing committees shall exist…" followed by a list of the duties.[28]
    • Department 3 of Commodity vii should provide the rules on how committee members will be selected and removed.[29]
    • Section 4 of Commodity vii can say, for example: "Additional committees may exist formed and dissolved by the group…" followed past the procedures for adding and removing committees.[xxx]

  3. iii

    Provide for the creation of bylaws. Article eight of your constitution should provide the rules on how the group'south and executive board'southward bylaws will be created and amended and who has the power to do then.[31] Note: Bylaws are rules that an group adopts to govern its internal operations and its dealings with others.[32] These rules are intended to complement the constitution. Bylaws can be detailed rules that cannot exist covered in particular in the constitution itself.

    • Section i of Article 8 can say, for example: "Bylaws of the group shall exist established and amended by…" followed by the procedures for creating and amending the group bylaws.[33]
    • Section 2 of Commodity 8 tin can say, for example: "Bylaws of the Lath shall be established and amended by…" followed past the procedures for amending and creating bylaws of the executive board.[34]
    • Bylaws should not contradict anything in the Constitution. Generally, bylaws contain detailed provisions on such topics equally membership, dues, duties of officers, the Board, committees, club of business, amendment procedures, and other specific policies and procedures necessary for the grouping or its operation.

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  1. ane

    Write how the constitution can be amended. Article 9 of your constitution should provide the rules on amendments to the constitution. This article should state how and by whom amendments can be proposed and what percent of vote is required for the amendment to be adopted. A common instance is two-thirds of the voting membership.[35] This article may country, for example, "Amendments to the Constitution may be proposed by two-thirds (2⁄3) vote of the Pupil Council or a petition signed past 50 (50) currently enrolled students."[36]

  2. 2

    Write how the proposed constitution shall be ratified. Article ten of your constitution should provide for how the constitution you are proposing shall exist ratified. This article can say, for example: "This constitution shall be established by a vote of a (insert fraction) majority of the membership of the group."[37] A recommended fraction for ratification is a 3/4ths bulk.[38]

  3. 3

    Write how questions concerning the interpretation of the constitution shall be decided. You can write, in Article xi, for example: "Questions apropos the interpretation of this certificate shall exist decided by the Lath."[39]

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  • The language independent in the constitutions and bylaws of university organizations is usually formal. Examples of a constitution and bylaws of a university organization are available here. These examples should help you make up one's mind what type of language y'all should use for your own constitution and bylaws.

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Article Summary X

The all-time way to write a constitution is to start with the preamble, followed past the proper noun and purpose of the organization that the constitution references. Explain the organization'due south rules concerning membership, meetings, and property office. Write the rules on elections, committees, and by-laws. Finish the constitution with rules regarding amendments, ratification, and interpretation. For detailed suggestions from our Civil Litigation reviewer, including communication about how to develop the different articles of your constitution, read on!

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Source: https://www.wikihow.com/Write-a-Constitution

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